Importance of School Management System for Public and Private Schools

This article will address the reasons why the school management system is important. Right now, there are numbers of schools that have implemented this system. In general, this system has managed to ease the task of admins, teachers, staffs, and others through a multi-function platform.

Not only limited to the internal management, the school system management also manage school’s interaction with the students and parents. This features indeed makes the communication between the three parties effective.

If you are still uncertain whether you need a school management system or not, you can scrutinize this list below!

Attendance Record Just in A Few Clicks

Recording and reviewing students’ attendance record is just one of the main features of school management system. The system allows you to create various attendance report per class, student, gender, and many other variables for the whole term.

Moreover, this system is equipped with SMS feature that can notify parents if their children is absent. It will make the students think twice to skip a class.

Using pen and paper for attendance record is so last season!

Easy Homework Management

In this platform, students can download, upload, complete the assignments, notes, and their projects. It is possible because the system is meant to be accessed by everyone who needs a streamline interaction.

Customization and integration are available in this system. Therefore, students can experience integration of color, pictures, videos, or other attachments. In addition, students also can easily refer to old documents.

Better Exam Management

One of the many features that makes this system important is how it can help manage exam. We know that there are schools who prefer essay exam format to multiple choice. Whatever it is, school management system must be able to accommodate this requirement.

Teachers can hold the exams within the platform or outside the platform. If the exams is not in the system, teachers can grade and post the result in the  system. It also provides report generation which calculate all aspects of grading automatically.

The system stores everything in one data base which can be viewed by the parents as well.

Effortless Fee Payment

In the beginning of the semester, usually, the bank is packed with parents or students who queue to get a turn to pay the school tuition. Luckily, the system already provides a platform to do the payment online.

This is a very effective method because it minimizes late fee issues, thanks to the SMS feature that sends update about fees that have not been paid.

Effective Communication

This system have a feature that connects parents, students, teacher, and school admins. Blasting SMS, emails, or specific notification regarding the activities in the school is not a burden. The information about recipients is already stored in the system so you don’t need to input it manually.

School management system streamlines communication.

Track School Vehicle

School usually owns a vehicle such as buses or cars to transport students to and from school or school-related activities.

The system allows you to monitor the route of the vehicle, the odometer, even schedule maintenance for the vehicle. With a guaranteed supervision of the vehicle, school staffs can easily manage it and adds parent’s confidence in the school because their children’s safety is a part of the school management regulation.

Help Students Admission

School management is important because it also helps the school to manage the students admission by managing the prospective students data and reduce the use of paper.

The students have their personal information and their academic records in the future in one data base. They can access it any time, even after they graduate. Additionally, the system minimizes mistakes due to human error, lost or duplicated documents.

Parents Can Access It Too

The school management system connects school and parents directly. It informs the parents the development and students’ learning progress because parents won’t have time to gradually check their kids’ progress in the school.

This information is available at any time, from the students’ performance to their on-going projects. So, parents and school share the same responsibility in educating their children.

Efficient Staff Management

This system effectively and fluidly manage staffs and their tasks. It includes the attendance management, salary and compensation calculation, leaves management, and many more.

It also enables the management to pay the staffs’ salary within the system just in a few clicks.

Workable Inventory Management

Some schools have a store that sells items such as school supplies, uniforms, or books. A good inventory management helps the school inform the available stocks, items that are about to run out, and create purchase order requests automatically.


The school management system is important because it streamlines school administration with its feature. If you already use one, make sure that you have obtained the functions mentioned above.


Best School Management software Sudambik School ERP System provides user-friendly dashboards with login access for teachers, non-teaching staff, students, parents, and management personnel of your institution. The various modules available in SMS facilitate all the processes of your institution, from the admission of new students to generating transfer certificates when students complete their studies.

Sudambik School ERP has modules to manage Timetable, Attendance, Examinations, Gradebooks, Campus News, Hostel, Library, Transportation, School Calendar, Events and many more. It has a fully-fledged Human Resource module to manage the payroll and employee pay slips. The Finance module helps you to plan and allot different fee structures to students. sudambik School ERP System is also an excellent collaboration tool using its Task, Discussion, Poll, Blog, and Video conference plugins. MyEdu : MyEdu is a smart school management application for parents, teachers, and students which assists schools, colleges, and coaching classes. Our user-friendly web-based school management system software helps to manage the day to day activities effectively. EduSys : Among many School Management Softwares, EduSys is one that extends radius of an institution from effortless manual databases to completely automated systems. The application facilitate organizations with all essential and fundamental options such as; registering a student, establishing communication with parents, preparing and scheduling curriculum, generating receipts for bills, real-time attendance tracking, school bus tracking etc. 

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